Pleasant Valley
Trout and Game Club

Financial, Work Time & Meeting Requirements

Section 1. Initiation Fees, Dues, and Assessments

An initiation fee of one hundred and fifty dollars ($150.00), prorated dues, and prorated assessments must be submitted with the application for membership. The membership type desired (Regular, Associate or Non-Hunting) must be noted on the membership application form when submitted

Section 2. Meeting Requirements

All members requiring annual meeting attendance must attend nine (9) regularly scheduled meetings each year or be fined fifteen dollars ($15.00) per meeting missed. For the months of January, February and March a working meeting for established committees will be held on the first Tuesday at 8:00 PM. Committee members attending these sessions get credit for one meeting for each session attended against their annual requirement. See Section 3 (below) for details about prorated requirements. Any member can obtain credit for a maximum of two (2) meetings by attending at least two (2) Youth Auxiliary meetings each year.

Section 3. Prorated Requirements

Section 3. Prorated Requirements For those newly elected into Probationary Memberships the dues, work time, assessments and meeting requirements will be prorated as shown below. When this election occurs within two months of the end of the accounting year, the time period to meet all the remaining requirements will be extended to include the next accounting year. For Youth Auxiliary members being accepted into full membership the same prorated requirements apply. The posting requirements are the full amount specified by their new membership type.

Prorated Requirements for New or Reinstated Memberships

Time PeriodMeetingsDuesWork TimeLand AssessmentOther Assessments
08/01 - 12/31100%100%100%100%100%
01/01 - 03/3185%75%100%100%75%
04/01 - 06/3065%50%75%100%50%
07/01 - 07/3150%25%75%100%25%

Section 4. Payment Schedule

A. Annual Membership Dues, Fines and Special Assessments

The Club’s annual membership period runs from October 1st until September 30th each year. A fine of $25.00 will be assessed to any member whose membership dues, fines and assessments (excluding land assessment) are not received by the Financial Secretary by September 30th. Any member who has not paid these required monies by the opening of the meeting in October will be immediately and automatically suspended indefinitely until all previously owed monies are paid in full. Refer to Article IV: Fines, Expulsion or Suspension of Membership for details relating to suspensions.

B. Land Assessment

Beginning October 1984, Probationary-Regular, Regular and Life membership types are required to pay a land assessment of $90.00 for fifteen (15) payments totaling $1,350.00. A fine of $25.00 will be assessed to any member if this land assessment is not received by the Financial Secretary by March 31st of each year. In some cases a Probationary member may be required to pay their second payment within the same accounting year. Any member who has not paid this required assessment by the opening of the Tuesday meeting in April (first Tuesday of the month) will be immediately and automatically suspended indefinitely until all previously owed monies are paid in full. Refer to Article IV: Fines, Expulsion or Suspension of Membership for details relating to suspensions.

Section 5. Fiscal/Financial Year

The club’s fiscal/financial year runs from January 1st through December 31st.

Section 6. Accounting Year

The club’s accounting year runs from October 1st through September 30th.

Section 7. Financial Hardship

Any Club member in good standing wishing to be considered for some relief of membership requirements due to financial hardship must submit a request in writing to the Executive Board stating the reasons for the request. The request must be received prior to the adjournment of the regularly scheduled meeting in August. This information will be held in strict confidence by the Executive Board. The Board will review all considerations and respond to each requesting member with a decision no later than the regularly scheduled Friday meeting in September. An approval shall not be granted for a period greater than one (1) year. A similar process will be used if hardships occur at any time during the year.

Section 8. Meeting Requirement Hardship

Any member can formally request (in writing) approval from the Executive Board for an exemption from the meeting requirement for a maximum period of one year. The specific hardship situation must be clearly defined before the Board considers an approval. The Board will notify the member of its decision within two weeks of receiving the request. The effective date of the member’s exemption will be the next regularly scheduled meeting following the Board’s approval of the request. All exemptions terminate each year at the close of the regularly scheduled Friday meeting in September. Requests received during the accounting year will only cover the remaining time to this termination date (members must satisfy their normal meeting requirements prior to the approval date). Exemption requests for each subsequent year must be resubmitted for approval.

Section 9. Job Jar

If less than 30 days remain before a scheduled Club event and insufficient resources have volunteered to support the necessary work time for that authorized event, the Executive Board will utilize the “Job Jar” concept to fill the work time deficiency. Those members who have not fulfilled their work time requirements for the year or have not committed to support future scheduled events in a sufficient manner to meet their work time obligation will have their names entered into the “job jar” for potential selection. Names will then be randomly drawn from the “job jar” until the required number of members is obtained to support the event. These members are required to work at that event or “swap” committed work time with another member for a future scheduled event. Normal work time fines will be immediately assessed if the work at this assigned event is not covered.

Section 10. Probationary Member: Co-Chairman Responsibility

When a new Probationary Member joins the club, they must volunteer to be co-chairman for at least one event, committee or significant activity during their probationary period. A list of available positions will be provided to them by the Executive Board. If they have not selected a position within two months of being elected into our probationary membership rolls, then the Executive Board will assign a co-chairman position for them.

Section 11. Work Time Accounting Period

Members work time will be accrued from September 1st to August 31st of each year.

Updated: 02/07/2014 (PGS)