Pleasant Valley Trout and Game Club

Membership types and application process

Application Submission Procedure

1. Bring the completed Application Form together with a check or cash and required associated documents to a regular 7:00 PM meeting as found on the club calendar. Applicant's checks and moneys must cover the initiation fee ($150), first year's [prorated] dues, all appropriate assessments (e.g. land, fish/game), any previous (outstanding) club fines and dues.
2. When a new application is acknowledged as being accepted by the presiding officer of a meeting, the applicant will be given a new member package which includes the club rules and important documents. The board will schedule a brief interview with the applicant at a later date to go over the rules and expectations of membership.
   
   If membership rolls are filled, the applicant's check or money shall be refunded and the application shall be placed in the Club's waiting list file until there is an opening in the organization's membership when a vote for acceptance into Probationary Membership is held.
3. After the interview, the next meeting that the applicant attends the membership will vote on accepting the applicant into the club as a probationary member. If accepted the applicant will become a probationary member for 1 to 2 years (2 if the applicant has no sponsors). Probationary members must complete an additional 10 hours of work time and help co-chair one event. They can seek guidance from their sponsors during this process. At the end of the probationary period the membership will vote on if the member has passed the probationary period and can become a full voting member.

Prorated Requirements for New or Reinstated Memberships

Regular Membership

1. Candidates must be a Probationary member in good standing or a prior Regular or Non-Hunting member in good standing.
2. The maximum number of Regular and Probationary - Regular members combined is eighty-five (85). Any application received after this limit is reached will be placed on a waiting list and the monies returned to the applicant until such time as an opening occurs. Openings will be satisfied from the waiting list in the same order the applications were originally received. Any applicant in good standing from the Youth Auxiliary will be accepted as a Regular member regardless of this limit (refer to Article VIII, Section 2, Item 8 for details).
3. Regular members must spend at least one year as a probationary member.
4. The annual dues for this type of member are two hundred and thirty-five dollars ($235.00).
5. The annual land assessment is ninety dollars ($90.00). The period of this assessment covers 15 total payments figured from the date of being voted into membership of this club.
6. Mandatory annual work time for this membership is twenty-five (25) hours. This time must be obtained as follows:
   1. Five (5) hours of posting time. Total club posting requirements will be recommended by the Posting Chairman and approved by the Executive Board. If insufficient posting needs exist to meet this requirement, then all remaining hours must be satisfied by working on any club authorized activity.
   2. Twenty (20) hours for club authorized activities. This includes activities of any club Auxiliary.
   3. Fifteen dollars ($15.00) fine per each hour not worked.
7. Regular members must sell or purchase a minimum of fifty dollars ($50.00) worth of tickets for club sponsored events each accounting year. In the event a member does not sell the required fifty dollar ($50.00) minimum, they will be assessed the difference between the dollar amount sold and the ($50.00) requirement and any applicable fines.
8. Regular members must attend meetings as specified in the Operational Procedures document.

Regular - Non Hunting Membership

1. Candidates can be a current dues paying member in good standing OR an applicant who elects to join the organization's membership as a Non-Hunting member with a probationary period of at least one year.
2. The maximum number of Non-Hunting and Probationary - Non-Hunting members is twenty (20). These memberships are renewable annually in accordance to the clubís accounting year. Any application received after this limit is reached will be placed on a waiting list and the monies returned to the applicant until such time as an opening occurs. Openings will be satisfied from the waiting list in the same order the applications were originally received.
3. The annual dues for this type of member are two hundred and thirty-five dollars ($235.00).
4. A new member applicant for Non-Hunting membership must have at least a one year probationary period and must serve as a co-chairman for at least one event or committee during that year. If they do not volunteer for a co-chair position, the Executive Board will assign a co-chair position for them. During this probationary period they can not hold any elected office position, they can not sponsor any new member applicants and they can not vote on any official club business.
5. Non-Hunting members and Probationary Non-Hunting members have all rights and privileges of the organization except:
   1. They can not hunt on any club owned or posted lands;
   2. They can not qualify for Life membership - Regular;
   3. They can fish only on club owned lands (not other club posted lands);
   4. They have access only to club owned lands (not other club posted lands).
6. This membership type must pay all Club assessments except the basic Land Assessment.
7. Any Regular member in good standing wishing to become a Non-Hunting member must notify the Financial Secretary in writing before September 1st of their decision to transfer to this membership type. After a Regular member has paid their annual dues (by October 1st) each year, they must remain as a Regular member until the following year (October 1st).
8. Non-Hunting members must attend meetings as specified in the Operational Procedures document.
9. Mandatory annual work time for this membership is twenty (20) hours. This time must be obtained as follows:
   1. Twenty (20) hours for club authorized activities. This includes activities of any club Auxiliary.
   2. Fifteen dollars ($15.00) fine per each hour not worked.
10. Regular members in good standing have first preference in filling the rolls for this membership type.
11. Non-Hunting members must sell or purchase a minimum of fifty dollars ($50.00) worth of tickets for club sponsored events each accounting year. In the event a member does not sell the required fifty dollar ($50.00) minimum, they will be assessed the difference between the dollar amount sold and the ($50.00) requirement and any applicable fines.
12. A Non-Hunting member who was a prior Regular member in good standing can return to Regular member status by submitting a new application. No initiation fee is required. All records from the prior Regular membership period will be reinstated. Normal waiting list procedures will be followed if the Regular / Probationary rolls are at the maximum limit.

Associate Membership

1. Candidates can be a current dues paying member in good standing or an applicant who elects to join the organization's membership as an Associate member.
2. There is a limit of ten (10) Associate members. These memberships are renewable annually.
3. The annual dues for this type of membership are six hundred and fifty dollars ($650.00).
4. A new member applicant for Associate membership must have at least a one-year probationary period.
5. The annual land assessment is ninety dollars ($90.00). The period of this assessment covers 15 total payments figured from the date of being voted into membership of this club.
6. Any Regular member in good standing wishing to become an Associate member must notify the Financial Secretary before September 1 of his decision to transfer his membership type.
7. This membership type must pay all Club assessments.
8. Associate members have all rights and privileges of the organization except:
   1. They cannot hold an office of any type (elected or appointed).
   2. They cannot vote on any official club business.
9. This membership type has no mandatory work hour requirement.
10. This membership type does not require any meeting attendance.
11. Regular members in good standing have preference in filling the rolls for this type of membership.
12. Associate members must sell or purchase a minimum of fifty dollars ($50.00) worth of tickets for club sponsored events each accounting year. In the event a member does not sell the required fifty dollar ($50.00) minimum, they will be assessed the difference between the dollar amount sold and the ($50.00) requirement and any applicable fines.